COBI 2015 - Administrative Services

Overview
Issues
Financials

Sources Uses

FY 2016 Appropriation

Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services.

The Chief Financial Officer and finance team are responsible for all budgeting and accounting for the Department. The DHA Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $1,486,000 from all sources for Administrative Services. This is a 1.6 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,628,600 from the General/Education Funds, a reduction of 1.9 percent from revised Fiscal Year 2015 estimates.

Intent Language

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $537,800 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for digitization projects and maintenance.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $116,900 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for application development rate payments to DTS.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $200,000 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for building renovation.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $292,800 of the funds provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Multicultural Affairs not lapse at the close of Fiscal Year 2015.

A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	1,303,700	1,164,400	1,070,800	1,463,000	1,653,500	0	1,653,500	(32,600)	1,620,900
General Fund, One-time	0	0	738,000	27,700	6,800	0	6,800	900	7,700
Beginning Nonlapsing	654,400	311,600	391,900	0	0	0	0	0	0
Closing Nonlapsing	(311,600)	(391,900)	(391,900)	0	0	0	0	(142,600)	(142,600)
Lapsing Balance	0	(11,500)	(191,400)	(166,200)	0	(149,400)	(149,400)	149,400	0
Total	$1,646,500	$1,072,600	$1,617,400	$1,324,500	$1,660,300	($149,400)	$1,510,900	($24,900)	$1,486,000

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	337,000	303,000	754,400	889,200	920,700	24,500	945,200	44,800	990,000
In-state Travel	300	0	400	1,100	1,000	400	1,400	0	1,400
Out-of-state Travel	600	0	100	0	1,500	500	2,000	0	2,000
Current Expense	725,000	590,700	607,100	349,100	300,400	150,900	451,300	(70,100)	381,200
DP Current Expense	508,900	135,000	104,800	85,100	416,700	(305,700)	111,000	400	111,400
DP Capital Outlay	74,700	43,900	150,600	0	20,000	(20,000)	0	0	0
Total	$1,646,500	$1,072,600	$1,617,400	$1,324,500	$1,660,300	($149,400)	$1,510,900	($24,900)	$1,486,000

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	3.25	4	3	4	4	0	4	4
Actual FTE	3.25	3.10	5	8.70	0	0	0	0
Vehicles	4	0	1	2	1	1	2	2

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.