COBI 2015 - ISF - Fleet Operations

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Division of Fleet Operations was established as a new division of Administrative Services in 1997. Fleet is charged with handling state vehicle acquisition, repair, preventive maintenance, and fueling of state vehicles.

For FY 2012 the Department of Administrative Services made several changes that affect the Division of Fleet Operations. First, the department moved the Travel Office from the Division of Finance to Fleet Operations. Second the department moved State Surplus Property and Federal Surplus Property programs from Fleet Operations to the Division of General Services internal service fund.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $73,373,300 from all sources for ISF - Fleet Operations. This is a 5.2 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $150,000 in new approprations from the General/Education Funds.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time DAS Finance Reallocation of Nonlapsing Balance$0$250,000

OngoingOne-TimeFinancing Source

$0$250,000Beginning Nonlapsing - Finance

DAS Finance Reallocation of Nonlapsing Balance

Underground Storage Tank Amendments$0$150,000

OngoingOne-TimeFinancing Source

$0$150,000General Fund, One-time

Enactment of this legislation likely will not materially impact state revenue. Enactment of this legislation appropriates $150,000 from the General Fund ongoing in FY 2016 to the Division of Fleet Operations for costs associated with underground storage tanks.

Additional Measures

ISF - Motor Pool

Administrative Costs as a Percentage of Division Costs

Administration costs should be kept as low as possible so resources can be used for providing services to customer agencies. Note that the Governor's Office of Management and Budget is currently revamping the performance measures for Administrative Services.

Administrative Costs as a Percent of Division Costs

Intent Language

HB0003: Item 143

The Legislature intends that appropriations for Fleet Operations not lapse capital outlay authority granted within Fiscal Year 2015 for vehicles not delivered by the end of Fiscal Year 2015 in which vehicle purchase orders were issued obligating capital outlay funds.

SB0002: Item 200

The Legislature intends that the Division of Fleet Operations discontinue charging agencies a flat rate for fuel, and that the fuel pass-through charged by the Division be actual cost as reflected in Senate Bill 8, State Agency Fees and Internal Service Fund Rate Authorization and Appropriations.

This budgetary line item contains four programs; however, the Administration program exists only to account for overhead costs of services provided to the other three programs.

Display By:

Program

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
ISF - Fleet Administration	0	0	0	0	1,700	(1,700)	0	0	0
ISF - Motor Pool	26,362,800	24,556,200	27,502,500	29,586,700	28,624,100	358,500	28,982,600	614,800	29,597,400
ISF - Fuel Network	36,469,100	40,172,000	40,920,200	39,203,600	42,225,600	(2,000,000)	40,225,600	3,034,200	43,259,800
ISF - Travel Office	0	522,700	502,500	503,100	511,100	5,000	516,100	0	516,100
Total	$62,831,900	$65,250,900	$68,925,200	$69,293,400	$71,362,500	($1,638,200)	$69,724,300	$3,649,000	$73,373,300

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund, One-time	0	0	0	0	0	0	0	150,000	150,000
Federal Funds	273,000	18,500	0	0	0	0	0	0	0
Dedicated Credits - Intragvt Rev	62,174,700	64,649,500	68,297,700	68,569,900	70,735,000	(1,488,200)	69,246,800	3,749,000	72,995,800
Sale of Fixed Assets	384,200	582,900	627,500	723,500	627,500	(400,000)	227,500	0	227,500
Beginning Nonlapsing - Finance	0	0	0	0	0	250,000	250,000	(250,000)	0
Total	$62,831,900	$65,250,900	$68,925,200	$69,293,400	$71,362,500	($1,638,200)	$69,724,300	$3,649,000	$73,373,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,876,100	2,034,900	1,775,400	1,885,700	2,135,300	(240,900)	1,894,400	0	1,894,400
In-state Travel	300	400	4,700	3,200	5,900	0	5,900	0	5,900
Out-of-state Travel	2,700	9,700	6,400	4,800	8,500	0	8,500	0	8,500
Current Expense	49,628,100	56,827,500	57,072,200	55,749,900	58,401,200	(2,176,800)	56,224,400	1,374,700	57,599,100
DP Current Expense	576,300	595,100	560,100	662,300	765,100	(116,000)	649,100	300	649,400
DP Capital Outlay	0	0	500	0	0	0	0	0	0
Capital Outlay	0	0	10,085,500	0	0	0	0	0	0
Other Charges/Pass Thru	40,300	379,200	107,900	171,700	107,900	249,600	357,500	(250,000)	107,500
Depreciation	8,996,600	9,398,900	0	10,765,700	11,326,000	(792,200)	10,533,800	10,000	10,543,800
Transfers	0	2,000,000	0	0	0	0	0	0	0
Total	$61,120,400	$71,245,700	$69,612,700	$69,243,300	$72,749,900	($3,076,300)	$69,673,600	$1,135,000	$70,808,600

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	28.68	31.31	29.87	27	27	0	27	(1)	26
Actual FTE	24.35	26.53	22.40	23.40	0	0	0	0	0
Authorized Capital Outlay	16,625,800	16,922,200	20,289,800	18,163,500	22,325,000	(9,475,000)	12,850,000	3,500,000	16,350,000
Retained Earnings	10,503,800	4,508,900	3,821,400	3,716,500	665,700	3,101,600	3,767,300	2,564,600	6,331,900
Vehicles	11	15	5	11	11	0	11	0	11

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.

Additional Measures

Administrative Costs as a Percentage of Division Costs

Related Links

Intent Language