COBI 2015 - Workforce Development

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Workforce Development Division (WDD) consists of nine economic service areas, 34 statewide one-stop employment centers, and a state division of Program and Training. The overall objective of this division is to strengthen Utah's economy by supporting the quality of our state's workforce, which is achieved by providing services to employers and job seekers so they can prosper now and as the workforce of the future. The role of WDD is a demand-driven approach to make a "product" (a skilled workforce) so industries grow, economies remain strong, and job seekers at all levels have the opportunity to be successful. Employment centers serve as the anchor for a statewide workforce development system that responds to the needs of employers, job seekers, and the community. Employment centers support workforce development by focusing on providing a qualified and skilled workforce that meets the needs of employers and by helping job seekers find good jobs quickly. This requires service area directors to develop and maintain strong relationships with employers, the educational community, and partner agencies.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $81,836,400 from all sources for Workforce Development. This is an 8.8 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $12,978,200 from the General/Education Funds, an increase of 14.2 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time SAEA Special Admin Fund Technical Reallotment Adjustment$0 ($100,000)

OngoingOne-TimeFinancing Source

$0 ($100,000)GFR - Special Administrative Expense

Technical Reallotment of Special Admin Expense Account funds

Special Administrative Expense Account$5,000,000$0

OngoingOne-TimeFinancing Source

$5,000,000$0GFR - Special Administrative Expense

Funding will be used for a DWS request of $6.0 million from the Special Administrative Expense Account - $1.0 million of which is required to pay interest to use this funding for non-unemployment related items - to increase job-growth programs.

Staff Analysis

For the most recent completed fiscal year, the following information represents the purposes for which the money was used:

Workforce Development Detailed Purposes

Cost per Placement

Employers Served

Job Placements per FTE

Job Seekers Served

Statute

UCA 35A-2, Economic Service Areas, creates economic service areas and outlines the State Council on Workforce Services and the Workforce Appeals Board. UCA 35A-3, Employment Support Act, provides for employment assistance for eligible persons including, stabilization, assessment, training, or placement. UCA 35A-4, Employment Security Act, authorizes the "establishment and maintenance of free public employment offices."

The workforce development services provided include the following:

Providing employment and training services;
Connecting job seekers to open jobs;
Providing resume and interviewing assistance;
Providing job counseling and labor market information;
Providing information on targeted occupations for their local area, information on schools and in-demand careers, internships, apprenticeships, and on the-job training;
Connecting to other employer resources offered through the department.

These labor exchange (job connecting) activities are available to employers and job seekers in every center. Most of these services are provided by federally funded programs which require specific reporting and outcomes based on the purpose of the federal program. Service area directors are accountable to achieve mandatory outcomes of the programs delivered and to understand and meet employer demands and job seeker needs of the area.

The State Program and Training Division under WDD is responsible to ensure compliance, quality, and consistent delivery of services in every one-stop employment center. Program managers and program specialists develop policy and procedures based on federally funded program guidelines and train staff accordingly. The department is subject to state and federal audits, and feels it is critical to have the data necessary to monitor and measure outcomes.

Intent Language

HB0003: Item 84

Under Section 63J-1-603 of the Utah Code the Legislature intends that up to $3,100,000 of the appropriations provided for the Operation and Policy line item in Item 30 of Chapter 13 Laws of Utah 2014 not lapse at the close of Fiscal Year 2015. The use of any nonlapsing funds is limited to computer equipment and software and one-time projects associated with addressing client services due to caseload growth or refugee services.

HB0003: Item 84

Under Section 63J-1-603 of the Utah Code the Legislature intends that up to $2,500,000 of the appropriations provided for the Operation and Policy line item in Item 75 of Chapter 282 Laws of Utah 2014 for the Special Administrative Expense Account not lapse at the close of Fiscal Year 2015. The use of any non-lapsing funds is limited to employment development projects and activities or one-time projects associated with client services.

SB0002: Item 77

All General Funds appropriated to the Department of Workforce Services - Operations and Policy line item are contingent upon expenditures from Federal Funds - American Recovery and Reinvestment Act (H.R. 1, 111th United States Congress) not exceeding amounts appropriated from Federal Funds - American Recovery and Reinvestment Act in all appropriation bills passed for Fiscal Year 2016. If expenditures in the Operations and Policy line item from Federal Funds - American Recovery and Reinvestment Act exceed amounts appropriated to the Operations and Policy line item from Federal Funds - American Recovery and Reinvestment Act in Fiscal Year 2016, the Division of Finance shall reduce the General Fund allocations to the Operations and Policy line item by one dollar for every one dollar in Federal Funds - American Recovery and Reinvestment Act expenditures that exceed Federal Funds - American Recovery and Reinvestment Act appropriations.

SB0002: Item 77

The Legislature intends the Department of Workforce Services and the Administrative Offices of the Courts provide a report to the Office of the Legislative Fiscal Analyst no later than September 1, 2015. The report shall include, at a minimum: 1) a summary of efforts to improve coordination between the Drug Court program and DWS' Workforce Development Division in order to improve Drug Court success, 2) data indicating the success of the efforts including the implementation and reporting on measures of post program recidivism, and 3) any identified savings or additional funding of drug court recipients as a result of improved coordination efforts.

SB0002: Item 77

The Legislature intends that the American Recovery and Reinvestment Act appropriation provided for the Operations and Policy line item is limited to one-time projects associated with Unemployment Insurance modernization.

SB0003: Item 17

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $2,000,000 of savings above $7,392,800 from savings from Savings from Higher Federal Match Rate not lapse at the close of FY 2015. The use of any nonlapsing funds is limited to upgrading technology and phone systems to voice over Internet Protocol (VOIP) in FY 2016.

SB0003: Item 17

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $350,000 of savings above $753,500 from savings from Affordable Care Act Mandatory Changes not lapse at the close of FY 2015. The use of any nonlapsing funds is limited to upgrading technology and phone systems to voice over Internet Protocol (VOIP) in FY 2016.

SB0003: Item 17

The Legislature intends that the $100,000 in Beginning Nonlapsing provided to the Department of Workforce Services - Operations and Policy line item is dependent upon up to $100,000 funds not otherwise designated as nonlapsing to the Workforce Services - Housing and Community Development line item being retained as nonlapsing in FY 2015.

SB0003: Item 17

The $5,000 in federal funds appropriated for the Weber County Youth Impact program in Department of Workforce Services in the Operations and Policy line item is dependent upon the availability of and qualification for the the Weber County Youth Impact program for Temporary Assistance for Needy Families federal funds.

SB0003: Item 17

The $30,000 in federal funds appropriated for the Weber County Youth Impact program in Department of Workforce Services in the Operations and Policy line item is dependent upon the availability of and qualification for the the Weber County Youth Impact program for Temporary Assistance for Needy Families federal funds.

SB0003: Item 125

SB0007S01: Item 8

The Legislature intends the Department of Workforce Services provide to the Office of the Legislative Fiscal Analyst no later than September 1, 2015 a detailed report on its Temporary Assistance for Needy Families (TANF) reserve amount including the current balance and any uses of the reserve since the 2015 General Session or planned and projected uses of the reserve in the future.

SB0007S01: Item 8

The Legislature intends that the Department of Workforce Services report on the following performance measures for the Operations and Policy line item: (1) Labor Exchange - Total job placements (Target = 50,000 placements per calendar quarter), (2) TANF Recipients - positive closure rate (Target = 70% per calendar month), and (3) Eligibility Services - internal review compliance accuracy (Target = 95%) by January 1, 2016 to the Social Services Appropriations Subcommittee.

SB0007S01: Item 20

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	8,863,600	8,900,600	11,928,800	6,023,200	12,815,200	0	12,815,200	129,200	12,944,400
General Fund, One-time	0	0	28,000	(625,100)	(1,446,900)	0	(1,446,900)	1,480,700	33,800
Federal Funds	48,179,300	42,693,300	39,004,400	45,460,300	53,867,600	557,900	54,425,500	6,741,200	61,166,700
American Recovery and Reinvestment Act	3,683,100	0	340,100	100	(2,000,000)	2,000,000	0	0	0
Dedicated Credits Revenue	597,100	55,600	315,600	374,300	371,800	(3,500)	368,300	11,000	379,300
GFR - Special Administrative Expense	0	3,399,200	3,782,200	641,000	10,000,000	(7,750,000)	2,250,000	2,730,900	4,980,900
Unemployment Compensation Fund	1,230,600	6,567,000	8,946,400	7,576,000	6,576,000	(2,000,000)	4,576,000	(4,453,100)	122,900
Transfers	0	0	0	0	0	0	0	46,300	46,300
Transfers - Health	0	0	0	289,600	0	0	0	0	0
Transfers - Human Services	0	0	0	78,800	0	78,800	78,800	0	78,800
Transfers - Medicaid	1,509,700	1,815,900	2,488,400	1,921,300	1,212,500	(888,500)	324,000	1,747,200	2,071,200
Transfers - State Board of Regents	0	0	0	12,100	0	12,100	12,100	0	12,100
Beginning Nonlapsing	0	0	0	0	0	1,822,400	1,822,400	(1,822,400)	0
Closing Nonlapsing	0	0	(4,144,300)	(1,822,400)	0	0	0	0	0
Lapsing Balance	0	0	(91,800)	(1,405,700)	0	0	0	0	0
Total	$64,063,400	$63,431,600	$62,597,800	$58,523,500	$81,396,200	($6,170,800)	$75,225,400	$6,611,000	$81,836,400

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	44,585,400	44,296,300	43,311,100	42,324,800	50,853,700	(3,488,300)	47,365,400	2,356,300	49,721,700
In-state Travel	181,300	212,000	225,500	107,300	205,700	53,100	258,800	0	258,800
Out-of-state Travel	27,800	32,300	36,200	54,500	101,300	6,300	107,600	0	107,600
Current Expense	15,437,500	15,219,900	15,463,100	14,027,900	26,201,500	(1,453,500)	24,748,000	4,271,600	29,019,600
DP Current Expense	3,831,400	3,669,400	3,456,000	3,272,500	4,034,000	(1,288,400)	2,745,600	(16,900)	2,728,700
Capital Outlay	0	0	6,200	5,900	0	0	0	0	0
Other Charges/Pass Thru	0	1,700	99,700	1,100	0	0	0	0	0
Total	$64,063,400	$63,431,600	$62,597,800	$59,794,000	$81,396,200	($6,170,800)	$75,225,400	$6,611,000	$81,836,400

Show Table | Show Additional Information

Other Indicators	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	0	728	677.50	651.20	36.61	687.81	687.81
Actual FTE	679.86	674	617.20	0	0	0	0
Vehicles	76	76	76	76	0	76	76

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.